When you are given expenditures when you travel, they can be distributed among the group and you will get more out of what you are given. The more people that you have in your group the more benefits you will get out of the travel expenditures you are given.
It is true that when you travel in groups you are privy to discounts for group rates. This does not just include hotels and airfare; it also can include tour prices and tickets to attractions. Many places will consider the group size and have their own regulations on what constitutes a group but most places will try to accommodate your group as best as possible with discounts and deals while you are traveling.
Many hotels will offer bonuses to groups such as morning newspapers, shuttle service and goodies in your rooms. When you book your hotel make sure to ask if there are any bonuses for booking as a group.
Another advantage to traveling as a group for business is that the cost for such things as dinners, tours and other events can be shared between everyone in the group. This will cut the cost of things by quite a bit depending on the number of people that are in your group.
When you are planning for accommodations for your group travel for business another advantage is that often hotels will give you upgrades when you book as a group. You may be given a room that is bigger, a suite or rooms with more amenities included.
Booking a flight as a group will allow you to get the best prices. This is an advantage because your group can save a great deal of money and will find that it is easier to split the price when it is discounted.
When you are making reservations for tours or meals another advantage is that tourist attractions and restaurants will often make special accommodations available for your group. Depending on the size, you may be given great discounts for tours and prime seating at restaurants.
When you book your group for business travel another advantage is the ability to lock in your rates as well as the rooms that are open. Because the hotel or airline is looking to maximize their profitability, they will insure that you have what you need when you arrive at your location and the seats are available when you are flying.
The bottom line is that hotels, airlines and other tourist establishments love your business because they know that you are bringing more people which will increase their profit. This is an advantage because they will often go above and beyond to make sure that you get the ultimate in discounts and bonuses. It is an even bigger plus if you are a frequent flyer or guest.
Because you are traveling as a group, the experience will be different for you. You will find that there is a more personal air about the entire trip. The staff at various locations will go to different lengths to make sure that you are comfortable and you may be able to get a personal tour guide around the area that you are visiting for business. All of this is unique to group travel because of the number of people traveling together.
There are advantages to traveling as a group for business. You will find that the discounts and other bonuses are much better as a group as well as the service at places like hotels and restaurants and the airlines are more accommodating.
What should you do next?
Since you are planning a meeting, learn the golden rules of negotiating with a hotel for a room block. You’re guaranteed to save money!